RegFox vs. Cvent: Registration Software for Universities

Registration Software for Universities Should Fit the Programs You Actually Run

For university continuing education, training, and certificate programs, the best registration software should support multi-session enrollment, waitlists, group registration, flexible payment options, custom data collection, reporting, and branded registration without turning every new program into an IT project. RegFox is built for exactly that kind of self-service registration workflow.

RegFox gives higher-ed teams direct control over branded registration pages, session management, conditional logic, group registration, attendee data, payments, waitlists, and reporting, with transparent pricing. 

That flexibility and control is important for CE teams managing professional development workshops, certificate programs, workforce training, corporate cohorts, and other non-credit offerings where registration needs can change from program to program.  

This guide compares RegFox and Cvent through the lens of real university workflows, including setup, branding, registration flexibility, reporting, pricing, and support, so you can see which platform better fits the way your team actually works. 

RegFox vs. Cvent for Universities: At-a-Glance Comparison

For university CE, training, certificate, and other non-credit programs, the biggest differences come down to day-to-day control, registration flexibility, and how easy the platform is to budget and manage. 

RegFox is the stronger fit for teams that want a self-service registration platform with transparent pricing and flexibility to manage sessions, waitlists, groups, payments, custom data collection, and reporting without moving into a larger enterprise event-management setup. 

For university CE and training teams, RegFox gives you a clearer path from program setup to registration, payment, attendee management, and reporting, with more control in your team’s hands and pricing you can evaluate before your team commits to a platform.  

Who Is RegFox Best For in Higher Education?

RegFox is a strong fit for university teams managing programs such as:

• Continuing education
• Professional development
• Certificate programs
• Workforce training
• Corporate training cohorts
• Workshops and classes
• Conferences and recurring department events

These programs often sit somewhere between a traditional university course and an event, creating more specific registration needs. 

For example, a six-week certificate program may allow students to enroll in the full series or individual sessions. A healthcare training program may need to collect license information. A corporate client may register 12 employees under one payment method while every participant still needs their own attendee record.

But there’s no need to manage all of that in three spreadsheets and an inbox.

RegFox supports session management, waitlists, group registration, conditional data collection, and flexible payment workflows in the same registration process.

For university continuing education and training departments, RegFox is a strong choice for the best registration software for continuing education because it supports multi-session enrollment, waitlists, group registration, flexible payments, reporting, and CEU certificate workflows.

Setup and Registration Control

Higher-ed teams often need to launch and update programs quickly.  

RegFox gives teams direct control with a visual, no-code event page builder. You can create registration pages, add questions, adjust pricing, manage attendee types, and update the registration flow without requiring technical knowledge.

Conditional logic also helps keep forms relevant by showing different questions or options based on what a registrant selects.

For university teams managing changing schedules, participant types, and program requirements, that self-service control can make a big difference.

Cvent also supports no-code registration tools, but its broader enterprise model includes implementation and event-build services alongside the software.

For CE and training teams that want to build, launch, and update registration themselves, RegFox offers a more straightforward fit.

Branding, Sessions, and Continuing Education Workflows

Your university registration page should feel like an extension of your program.

RegFox branding controls let teams customize registration pages around their organization’s fonts, colors, imagery, and brand.

The registration workflow can also support more than a basic sign-up form. 

Multi-Session and Series Registration

RegFox lets teams create and manage sessions, set availability, apply pricing, and control which sessions appear for different attendee types or tracks.

This is a strong fit for programs where participants choose workshops, breakout sessions, or components within a larger certificate series.

Waitlists

When a registration option fills, RegFox lets teams collect a waitlisted participant’s registration and payment information so staff can move them into an available spot without asking them to start the process over.

Credential and Custom Data Collection

University programs can use custom fields and conditional logic to collect information such as employer details, licenses, qualifications, or other program-specific data.

RegFox supports more than 40 field types for flexible data collection.

CEU Certificates

RegFox Premium and Professional currently include CEU certificate generation. Teams can create certificates and issue them using registration and attendance information already stored in RegFox.

That can be especially useful for professional-development programs where completion records matter long after registration closes.

Group Registration and Flexible Payments

University programs don’t always have one person registering with one credit card.

A corporate training cohort might have one administrator enrolling a group of employees. Another participant may register individually. An organization may need to pay by purchase order or check.

RegFox supports group registration so one person can register multiple attendees while keeping individual participant records.

It also supports offline payment options such as checks, wire transfers, cash, and purchase orders, giving CE teams more flexibility when an organization is paying for registration.

For example, a certificate program could enroll individual learners alongside a company registering an entire employee cohort, all within the same registration workflow.

Reporting for Continuing Education Programs

When your department runs multiple programs every year, registration totals only tell part of the story.

You may also need to track:

• Enrollment by program
• Session demand
• Revenue and transactions
• Attendance
• Registration status
• Waitlist activity
• Registration-page performance

RegFox includes registration analytics, reports, and exports so teams can keep an eye on program activity without managing a separate spreadsheet for everything. 

That’s especially useful for CE teams running recurring workshops or certificate programs, where you may want to see how each program, session, or registration period is performing. 

RegFox can also work alongside the systems your university already uses. 

An LMS such as Canvas, Blackboard, or Moodle typically manages course content and learning. Registration software handles enrollment, participant information, payments, sessions, and administrative work around registration. 

Many universities need both. For a deeper look at how the two fit together, see our guide to registration software vs. an LMS.

RegFox vs. Cvent Pricing

RegFox pricing is clear, affordable, and provides three tiers to choose from. Cvent does not publish standard pricing for its Professional or Enterprise plans. Buyers are directed to request a quote based on their needs.

 The current RegFox pricing tiers:

• Standard: $0/month and $0.99 + 1% per paid registration, capped at $4.99 per registrant
• Premium: $0/month and $1.99 + 1% per paid registration, capped at $5.99 per registrant
• Professional: $499/month billed annually and $1.99 + 1% per paid registration, capped at $5.99 per registrant

Standard credit-card processing fees also apply when using Webconnex Payments.

You can review the full breakdown on the RegFox pricing page.

For university CE teams working within a set program budget, RegFox’s published pricing makes it easier to estimate costs before registration opens.

And fewer budget surprises are always welcome.

How to Choose Between RegFox and Cvent for University Registration

Start with the programs your team actually runs.

Ask:

• Do participants enroll in multiple sessions or program tracks?
• Do we need waitlists?
• Do we collect licenses, credentials, or custom participant information?
• Do organizations register groups at once?
• Do you accept purchase orders or offline payments?
• Do you issue CE or completion certificates?
• Does our team need to build and update registration ourselves?
• Can we clearly estimate our registration costs before launch?
• Do we need reporting at the individual program level?

For continuing education, training, certificate programs, and other recurring university offerings, RegFox brings these needs into one self-service registration platform with published pricing.

Cvent offers a broader enterprise event-management platform with quote-based pricing. For university teams focused primarily on CE and training registration, RegFox is the more straightforward fit for the day-to-day workflows they actually manage.

FAQs

What is the best registration software for continuing education?

RegFox is a strong choice for continuing education teams that need flexible, self-service registration in one platform. It supports multi-session enrollment, waitlists, group registration, custom data collection, flexible payments, reporting, and certificate workflows, with published pricing.

What is the best online registration software for a university department?

RegFox is a strong online registration software choice for university CE, training, certificate, workshop, and other non-credit programs. It gives teams control over registration workflows, branding, attendee management, payments, sessions, and reporting without requiring a larger enterprise event-management setup.

Is RegFox or Cvent better for university registration?

For university CE and training teams, RegFox is often the stronger fit. It combines self-service control, flexible registration workflows, and published pricing, while Cvent is built around a broader enterprise event-management model.

How much does RegFox cost for university registration?

RegFox offers published pricing that universities can review before committing to a platform. Standard and Premium have no monthly platform fee, while Professional is available for teams that want additional support, with per-registration pricing based on the selected plan.

Does RegFox support CEU certificates?

Yes, RegFox supports CEU certificate generation on Premium and Professional plans. Teams can generate and distribute certificates using attendee and registration information stored in RegFox.

Can RegFox handle group registration and purchase orders?

Yes, RegFox supports both group registration and offline payment workflows such as purchase orders. Teams can register multiple attendees while maintaining individual participant records and can also support checks, wire transfers, cash, and other custom payment methods.

Why RegFox Is a Strong Choice for University Registration

RegFox is a complete registration platform for university continuing education, training, certificate programs, workshops, and other non-credit offerings.

Teams can manage branded registration pages, sessions, waitlists, custom data collection, group registration, flexible payments, attendee records, CEU certificates, and reporting while keeping direct control over the registration process.

And with published pricing across Standard, Premium, and Professional plans, universities can evaluate both cost and capabilities before committing.

For CE and training departments that want flexible registration, more control, and a platform built around the way their programs actually run, RegFox is a strong choice for university registration software.

Start with RegFox and see how it fits your next program.

We’re here to help your higher-ed team create smoother registration experiences from the first signup through the final certificate.

–The RegFox Team