Event registration software can relieve you of the burden of having to juggle multiple tasks at once, but it’s crucial you make a software choice that fits your event needs and budget. 

The wrong choice can leave event organizers drowning in steep fees and attendees annoyed by a clunky interface—before the event even starts! This article will bring you from clutter to clarity and help you choose the best software for your event. 

Features to Consider in an Event Registration Tool

Before you start scheduling demos and requesting quotes, build a checklist of the most important features for your event or conference. See the examples below:

 ➡️ User-Friendly interface: Seek out tools that offer an intuitive and easy-to-navigate interface for both organizers and attendees.

 ➡️ Customizable registration forms: The focus should be on your brand, not the online tool. Look for platforms that give you the ability to create and modify registration forms tailored to your event and brand aesthetic.

➡️ Reporting & analytics: Prioritize tools with comprehensive reporting capabilities that can provide insights into registration trends, attendee demographics, and other relevant data. 

➡️ Automated communication: Make marketing easier by opting for a tool that automates confirmation emails, email drip campaigns, and other necessary updates.

➡️ Text messaging: If you want the ability to send mass texts and keep your attendees informed in real time, choose a tool that offers a texting platform.

➡️ Accessibility features: If you’re planning to accommodate a diverse range of participants, check for features that enhance accessibility and make participation possible for those with disabilities.

➡️ Scalability: Depending on your event size, you might need a tool that can scale to accommodate a large number of registrations without compromising performance.

➡️ Adaptability: Perhaps you’re organizing a conference AND a class. Select a tool that can adapt to different types of events, and has flexibility in its features.

Best Registration for Events and Conferences: The Deep Dive

RegFox

RegFox is a versatile, cost-effective platform ideal for conferences, classes, camps, retreats, and more. Its “real view” page builder lets you design a branded registration page without coding, and the conditional logic tools tailor the experience based on attendee selections. Reviewers on G2 have awarded the platform an average of 4.7 out of 5 stars, while praising ease of use and customer support. The transparent pricing model of 99¢ + 1% per paid registrant, capped at $4.99 (plus the option to pass fees to attendees), makes RegFox one of the most affordable options in the industry.

Eventbrite

Eventbrite is a well-known all-in-one event technology platform for concerts, fairs, and conferences. It offers strong social media promotion tools and attendee data for audience growth. That said, at 3.5% + $1.59 per paid ticket, fees add up quickly, especially for high ticket items. Eventbrite also comes with built-in event discovery, which means you have to advertise other events on your page.

Cvent

Cvent is a comprehensive event platform supporting in-person, virtual, and hybrid events. It offers marketing tools, CRM integration, analytics, and custom branding for event websites. While some reviewers praise Cvent for their broad feature set and enterprise event capabilities, others found the cost prohibitive and the interface overly complex. Cvent has an annual license fee and a per registrant fee; you need to get a quote for more details.

See how RegFox compares to Cvent here.

RSVPify

RSVPify is a cloud-based, enterprise-grade software ideal for business and large-scale events. From start to finish, RSVPify will help you organize and manage all the tasks in your event registration—from automated confirmation emails to post event data analytics. Other features include guest list management, drag-and-drop seating charts, email invitations, and full event website creation. Note that while a free plan is available, events with free tickets require a paid subscription. 

Bizzabo

The Event Management platform, Bizzabo, emphasizes a data-driven experience with a modern feel. Event creation is its highest-rated feature on G2, and, according to the Bizzabo website, they are “the only end-to-end operating system built for event organizers and their B2B marketing peers at mid-market and enterprise companies.” Bizabo handles online, in-person, and hybrid events with customizable and embeddable software so attendees can register without leaving the event website. 

Splash

Splash is predominantly an event marketing tool, although it also has capabilities for check-in and registration. Some of its features, such as shareable registration confirmation cards, can benefit your marketing efforts. Additionally, Splash offers check-in, registration availability control, customizable web pages, and integrations. That said, if marketing is not a top priority, Splash might not be the right fit. It lacks some key features that other event registration software provides (such as a networking tool), and it can end up being more expensive as your event size starts to grow.

RingCentral Events (Formerly Hopin)

RingCentral Events is an event management platform specializing in virtual and hybrid events. With AI enhancements at the core of the offering, they provide a simplified, all-in-one solution for multiple event types. The platform can host up to 100,000 attendees and offers interactive features such as live streaming, breakout rooms, and Q&A help to boost attendee engagement during virtual events.

While RingCentral boasts plenty of features, some find it overwhelming and difficult to budget because of the pricing model.

ExpoPass

ExpoPass is an event management platform equipped for in-person, virtual and hybrid events. They specialize in “low-touch” event check-in and badge printing. The Expo Pass platform also includes attendee engagement tools, tech equipment rentals, lead retrieval features, and an event app. While the numbers aren’t publicized, they have a flexible pricing model with different product offerings depending on your needs.  

Whova

A cloud-based, all-in-one event management software, Whova offers a suite of features that help event organizers maximize efficiency and save time. Examples of some of their helpful features include contactless check-in, codeless web page creation, and a single dashboard for setting up the event registration function. On G2, the reviews are largely positive; however, some point out its lack of features, difficulty of use, and excessive notifications. 

Brushfire

Brushfire is a versatile event registration and ticketing platform suited for conferences, church gatherings, concerts, camps, and community events. It supports a wide range of offerings, including assigned seating, merchandise sales, embedded registration, and flexible ticketing options like time-slot admissions or season passes—as well as robust integrations with multiple payment processors Users also benefit from dynamic pricing tools, data-driven reporting, and a quick QR code check-in experience. In terms of pricing, Brushfire stands out with a simple pay‑as‑you‑go model: a fee of $1.50 + 1% per paid attendee, and $1 per free attendee.

Quick Comparison of 2025’s Best

RegFox
🔑 Key Features: Conditional logic, real-view page builder, attendee management, analytics, badge printing.
🎯 Ideal For: Organizers who want high levels of customization and an intuitive interface without sacrificing their budget.
💰 Price: 99¢ + 1% per registrant, capped at $4.99; 2.99% processing
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Eventbrite
🔑 Key Features: Event creation, mobile check-in, payment processing
🎯 Ideal For: Organizers wanting a widely recognized platform and event visibility tools
💰 Price: 3.7% + $1.59 per paid ticket + 2.9% processing fee; free for free events
‍

‍Cvent
🔑 Key Features: Mobile app, reporting dashboard, live streaming
🎯 Ideal For: Enterprise-level or large, complex events
💰 Price: Quote-based but often high according to reviewers
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RSVPify
🔑 Key Features: Guest list management, seating charts, custom emails
🎯 Ideal For: Large business events needing structured planning
💰 Price: $19–$299/month + 1.95% + $.90 USD per ticket for service fees.
‍

 RingCentral Events
🔑 Key Features: Virtual stage, live streaming, breakout networking
🎯 Ideal For: Virtual/hybrid events with global reach
💰 Price: 3 different subscription plans available. Quote required for details

‍
Bizzabo
🔑 Key Features: Data-driven analytics, marketing automation, hybrid event support
🎯 Ideal For: Enterprise events needing deep marketing integration
💰 Price: Starts  at $17,999/year for 3 users, or $497/month

Splash
🔑 Key Features: Design templates, customizable event pages, marketing tools
🎯 Ideal For: Brand-centric events prioritizing design and marketing
💰 Price: Pro and enterprise plans available. Details not public

ExpoPass
🔑 Key Features: Badge printing, lead retrieval, event app
🎯 Ideal For: Trade shows, expos, and hybrid events needing on-site logistics
💰 Price: Starts at $4,995 per year, but requires a quote to get more details.

Whova
🔑 Key Features: Mobile app, agenda management, activity dashboard
🎯 Ideal For: Conferences, trade shows, or professional events focused on networking and engagement
💰 Price: 3% + $0.99 per paid registration. More customizations require a quote.

Brushfire
🔑 Key Features: Assigned seating, merchandise sales, recurring event support
🎯 Ideal For: Faith-based and community events with diverse ticket types
💰 Price: $1.50 + 1% per paid attendee, $1.00 per free attendee, +$1.00 per attendee for virtual events. +$1.00 per attendee for attendee support. 

Final Takeaways

Choosing a platform can feel like a big task, but referring to this guide will help you make the best choice for your event. If you want to host your best event ever AND save big on your event registration budget, get in touch with our team at RegFox to learn more. 

We’re here to help you have the best event ever!

— The RegFox Team