Whether you’re organizing a city-wide ministry conference, a youth retreat, or a prayer seminar, a successful church event requires strategy and intentionality. If you want to streamline your church event registration process and enhance the attendee experience, RegFox has you covered! As the #1 registration platform for churches, we understand the unique needs and challenges of organizing events within the church community.

Below are the seven key components of a church event registration form that saves time and effort. 

Online Registration

At most church events, people come to learn and connect. The last thing they want to do is wait through long lines and fill out paper forms on their way. Cut the hassle by keeping registration and payment online and encouraging attendees to download the check-in app.  Promote early bird registration and keep attendees updated as the inventory dwindles.

Customizable Templates

Perhaps the youth retreat you’re organizing has a Hawaiian theme, or the benefit dinner has an elegant aesthetic. Choose a platform that allows you to customize the registration page to match your church and church culture. 

With RegFox, you have full autonomy in your branding. You can design the forms on your own, or you can keep it simple by choosing from our customizable templates. Check out this form to see an example.

Either way, you get to tailor the registration process to suit the specific needs of your event. We won’t try to compete for attention. We believe the spotlight should be on your church or your event.

The Right Information

Asking the right questions on your registration form not only provides necessary information for event planning but it also helps you learn about your audience in potentially meaningful ways. For example, if you’re hosting a church-wide barbeque, ask about dietary restrictions; it will be helpful to know if 30% of the congregation is gluten-free! If your conference has breakout sessions after the speakers, ask participants to select their preferred session ahead of time. Other potential questions include volunteer preferences, t-shirt size, or specialty certifications such as lifeguard or first aid. 

Use this checklist as a shortcut.

  • Preferred break-out sessions
  • T-shirt size
  • Dietary restrictions 
  • Time slot availability for volunteering
  • Preferred age group to serve
  • Specialty certifications or important experience.
  • Background information (may be required for children’s ministry).
  • Add-ons such as merchandise or VIP passes

With RegFox, the templates can be easily modified to accommodate any requirements.

User-Friendly Interface 

When it comes to church event registration, getting people to the registration page is only half the battle. Given the average form abandonment rates, encouraging people to complete the registration page is just as crucial. Avoid choosing a clunky, glitchy platform that will frustrate your attendees and make them want to leave the page or “come back to it later.”

With the right platform, you don’t have to be a tech expert to create and organize an incredible church event. Instead, choose platforms like RegFox that allow you to create and manage registration forms with ease, regardless of your prior experience with event management software.

Seamless Integration 

Do your registrants a favor and eliminate the requirement that they visit multiple web pages to register for your event. Fragmenting the registration process adds more friction and decreases the chances of completion. 

We recommend embedding the registration form directly onto your church’s site. The result is a cohesive, headache-free registration experience for your community. 

Flexibility to Edit

As the registrations start to pour in, it’s inevitable that people will want to make changes. Some people will want to bring friends, and others will request refunds.

While some platforms make people start registration from the beginning, RegFox allows them to make quick edits to their orders. Between partial refunds and new confirmation emails, this article covers everything you need to know about order editing.

Group Registration

From the entire family registering for family camp to the small group going to the Women’s conference together, a group registration option is a must when choosing a church event registration platform. 

With RegFox, you can enable registration with a single toggle. You have the choice between accordion style or separate pages. And if you need to make changes to this group, no problem; editing is simple.

Final Takeaways

If you want to elevate your church events, choose RegFox today and experience the #1 registration platform for churches.  With customizable templates and a user-friendly interface, you'll be able to streamline the registration process, increase attendance, and create memorable experiences for the whole community. 

If you have a question about setting up your registration form or need assistance troubleshooting an issue, our dedicated customer support team is here to help you every step of the way.

We’re here to help you have the best event ever!

— The RegFox Team