That’s where this guide comes in. We’ve done the legwork for you and compared the strengths and limitations of the top event registration platforms head-to-head. We took into account ease of use, customization, attendee control, integrations, pricing, and more, and created a practical guide comparing the top event registration software of 2025. 

What to Look for in Event Registration Software

Choosing the right event registration software can save you hours of admin work but on the flip side, choosing the wrong platform can lead to frustrating limitations and hidden fees. Not every tool will support the unique structure or scale of your event. Here are the key features you should prioritize:

➡️ Ease of use and intuitive UI: You should be able to build and launch your registration page without needing a developer or special training.

➡️ Customization capabilities: Look for a registration platform that you can customize based on your brand and your needs, particularly with conditional logic. 

➡️ Payment and checkout flexibility: The platform should allow multiple payment methods, offer installment options, and let you control whether you want to absorb or pass on fees.

➡️ Attendee data control: Regardless of the type of event you’re organizing, this should be a deal breaker. Choose a platform that offers you full ownership of your registrant data with no data harvesting or third-party sharing.

➡️ Built-in marketing tools: Look for features like coupon codes, email drip campaigns, upsells, and social sharing incentives to boost registrations.

➡️ Integration with CRM and email platforms: The tool should connect easily with your tech stack, including CRMs like Salesforce and email platforms like Mailchimp.

➡️ Transparent pricing: Get better control over your budget by choosing a platform with a clear fee structure without hidden costs, binding contracts, or forced upgrades.

Top 7 Event Registration Tools

To help you sift through your options, we’ve broken down the top 7 event registration tools, highlighting what they’re best at, where they fall short, and who they’re for.

RegFox

RegFox is a powerful yet simple registration platform built for organizers who want full autonomy without paying painful percentage fees. With flat-fee pricing, customizable registration pages, and robust tools that are intuitive to use, RegFox helps you create professional, branded experiences without limits. Whether you're hosting a small workshop or a massive multi-day conference, RegFox is built to power your event registration.

Eventbrite

Eventbrite is one of the most recognized names in the industry, and its setup makes it easy for smaller events to get discovered by the public, but it comes with tradeoffs. Fees are high (and climbing), customization options are limited, and you have to display other events on your page. Using Eventbrite can eat into your revenue and brand consistency.

Cvent

Cvent is loaded with enterprise-level tools, integrations, and conference management features. A heavyweight in the event space, it’s built for big operations and requires deep pockets. For many smaller teams and independent event organizers, the platform is overwhelming and expensive. They end up paying for features that they neither need nor use.

Whova

Whova offers features like networking, gamification, and a mobile app, making it a key player in attendee and community engagement. It also includes contactless check-in, codeless web page creation, and a single dashboard for managing registration. That said, its registration functionality can feel limited, and fees can climb depending on usage.

Bizzabo

Bizzabo is designed for professional conferences and hybrid experiences. With personalized agendas, smart recommendations, and an app builder, it’s built for serious event marketers. However, it can be pricey, and some users report a steeper learning curve when setting up complex workflows.

RingCentral (Formerly Hopin)

Hopin rose to popularity during the shift to virtual events and now supports hybrid formats with tools like virtual expo halls, breakout sessions, and robust attendee networking. It’s a solid choice for digital-first events, though the pricing can be steep and better suited to mid-to-large audiences.

Aventri

Aventri (now part of Stova) is a full-service event management solution that caters to enterprise and mid-market events. It offers strong integrations, on-site tools, and analytics, but can be overkill for smaller gatherings or organizers who don’t need all the bells and whistles.

Detailed Breakdown: Event Registration Tools Compared

RegFox

Pros:

➕ Flat pricing means huge savings as your event grows

➕ Deep customization without code

➕ Full branding and attendee data control

➕ Built-in fundraising, upsells, and coupon tools

➕ Offline payments, waitlists, and check-in app

Cons:

➖ It might be more than you need for super simple events like family reunions and weddings.

Eventbrite

Pros:

➕ Well-known platform with built-in discoverability

➕ Free for free events

➕ Mobile check-in and analytics

Cons:

➖ Per-ticket fees add up fast

➖ Limited customization and branding

➖ Forced advertising for other events.

Cvent

Pros:

➕ Robust enterprise-level features

➕ Great for hotel and venue coordination

➕ Integrations with corporate tools

Cons:

➖ Expensive for small or medium events

➖ Steep learning curve

Whova

Pros:

➕ Excellent attendee engagement tools

➕ Intuitive mobile app with networking and gamification

➕ Useful for internal or community-driven events

Cons:

➖ Customization of registration forms is limited

➖ Not ideal for complex or multi-track ticketing needs

Bizzabo

Pros:

➕ Hybrid and in-person event support

➕ Smart event recommendations and personalization

➕ Mobile app builder and branded experiences

Cons:

➖ Expensive pricing tiers

➖ Requires onboarding and time to master the system

RingCentral (Formerly Hopin)

Pros:

➕ Built for virtual and hybrid from the start

➕ Virtual expo halls, breakout sessions, and networking tools

Cons:

➖ Steep pricing for large audiences

➖ Not ideal for in-person events

Aventri

Pros:

➕ Great for managing logistics across large events

➕ Offers virtual, in-person, and hybrid functionality

➕ Deep integrations and reporting tools

Cons:

➖ Enterprise-level complexity and pricing

➖ May include more tools than needed for simpler events

Why RegFox Stands Out

RegFox gives event organizers full control at a fraction of the cost of other platforms:

✅ Flat fee pricing saves budget as your event grows

✅ No forced branding or third-party ads

✅ Drag-and-drop builder with conditional logic

✅ Upsells, donations, coupon codes, and fundraising tools built in

✅ Advanced reporting and full attendee data control

Cost Comparison for 500 Registrants

➡️ RegFox: $1,620 total - Based on 99¢ per registration + 1% platform fee + 2.9% credit card processing.

➡️ Eventbrite: $3,725+ total - Based on 6.5% of ticket price + $1.59 per ticket — fees are increasing over time.

➡️ Cvent: Pricing not published - Requires a demo to get a quote, but fees are generally considered high.

How to Choose the Right Tool for You

What’s the best software for your event? Here’s a quick list of questions to help you narrow it down:

✅ What’s your average attendee volume?

✅ Do you need advanced logic or just basic forms?

✅ Do you want complete control or plug-and-play simplicity?

✅ Will you charge for tickets or offer free registration?

✅ Are you hosting virtual, in-person, or hybrid?

FAQs About Event Registration Software

What’s the cheapest event registration platform? 

For paid events, RegFox offers the lowest flat pricing. 

Can I customize the checkout form? 

Most platforms allow some customization, but only RegFox gives full control over every field, fee, and visual element.

Do these tools support hybrid events? Yes. RegFox, Hopin, Bizzabo, and Cvent all offer hybrid capabilities.

Which platforms support marketing integrations? 

RegFox, Cvent, and Bizzabo all offer integrations with email platforms and CRMs like Mailchimp and Salesforce.

Can I control who sees different ticket types or form fields? 

RegFox supports advanced conditional logic for this.

Try RegFox Today

If you’re ready to simplify your event registration, increase your revenue and boost your brand visibility, RegFox might be your best next step. Click here for a demo or reach out to our support team with questions. 

Here to help you have the best event ever!

— The RegFox team

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